I wish I could save sent emails in a folder on my server or local disk based on day and recipient
For business reasons I am supposed to save all the mail I send on a company server in this way:
MONTH FOLDER --> RECIPIENT'S NAME FOLDER --> "EMAIL OF 01/01/2018 - SENDER (ME) " FOLDER --> the saved email.
This was kinda ok at first but now is time (a lot) consuming. I send more than 50 mails every day and I need 1 hour every day just to save my mail. I have to do this also for ingoing mails but if I can manage to automate the outgoing mail would be a big help. I know that maybe saving on the server could be a problem, in that case I would look for automatically saving them on the local machine and then moving manually in the server, but, is this folders system is giving me a lot of ********. Can you suggest me some help? I can't find anything like the folder system my company use. Many thanks in advance!
Chosen solution
re :The problem is that I can't pick a local folder or a folder on the server, just the bin.
Not sure what you mean by 'local folder'. I am talking about the 'Local Folders' mail account which is auto available on all installation of Thunderbird and is created by Thunderbird automatically for storing emails.
You do need to have created the folder first before you can select it. Have you already created a suitable folder in 'Local folders' mail account to perform the test, so you can see how it works?
You should see every mail account and every folder. See example image of 'Local Folders' mail account where I created a 'LocalLocal' folder.
Read this answer in context 👍 0All Replies (5)
I have an idea you could try out. Try 'Message Filters':
'Menu icon' > 'Message Filters' > 'Message Filters' click on 'New' give filter a meaningful name eg: Sent to Client name Only Select checkbox: 'After Sending' 'Match all following' 'To' and 'contains' and enter full email address of client
Perform these actions: 'Move message to' and choose the folder eg: MONTH FOLDER --> RECIPIENT'S NAME FOLDER --> "EMAIL OF 01/01/2018 - SENDER (ME) " FOLDER.
You would need a filter for each client so it redirects to correct client folder.
click on 'OK make sure the Message filter is enabled.
The actual move message to folder choice in each 'Sent-to client name' Message Filter would need to be updated on the first of each month before sending anything. So that email is redirected to correct Month Client etc folder, which must already exist and be visible in Folder Pane, whether this is in your 'Local Folders' mail account or whether it is in your one of your imap mail accounts.
But carefully altering the Message Filters once a month would probably end up being quicker than a daily fix for all your emails.
Suggest you start by keeping it simple and performing a test. Create a client folder in 'Local folders' mail account for a particular client. That 'client' could even be yourself using your own personal email address. Create one Message Filter for that client/you which moves sent message to that 'Local Folders' client folder. Enable filter. Then pretending you are the client, send email to your own personal email address.
Toad-Hall said
Perform these actions: 'Move message to' and choose the folder eg: MONTH FOLDER --> RECIPIENT'S NAME FOLDER --> "EMAIL OF 01/01/2018 - SENDER (ME) " FOLDER.
The problem is that I can't pick a local folder or a folder on the server, just the bin. Btw isn't there a way to auto-generate folder with folder's name based on the client name?
Chosen Solution
re :The problem is that I can't pick a local folder or a folder on the server, just the bin.
Not sure what you mean by 'local folder'. I am talking about the 'Local Folders' mail account which is auto available on all installation of Thunderbird and is created by Thunderbird automatically for storing emails.
You do need to have created the folder first before you can select it. Have you already created a suitable folder in 'Local folders' mail account to perform the test, so you can see how it works?
You should see every mail account and every folder. See example image of 'Local Folders' mail account where I created a 'LocalLocal' folder.
Toad-Hall said
You should see every mail account and every folder. See example image of 'Local Folders' mail account where I created a 'LocalLocal' folder.
i see normally the email account, but in the local folder, where you have "locallocal" I only have the bin/deleted.
Modified by etcam
Have you created a folder in 'Local Folders' mail account ?
Right click on 'Local folders mail account in Folder pane and select 'New Folder' Give it a name and click on OK You should see it under 'Local folders' in the Folder pane.
then open Message Filters again click on 'New' Jump to bottom, choose move message to and see what is now available under Local Folders.