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How can forward emails to another account but only at certain times of the day (after reception has left and before the start of the next working day)?

  • 7 replies
  • 2 have this problem
  • 436 views
  • Last reply by geothorpe

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I run a private school. The receptionist leaves at 1800 and starts at 0900 the next day.

How can I receive the emails between 1800 and 0900 to my private account, but not the email during the working day?

Chosen solution

I presume you have one computer with Thunderbird installed. I presume you have a Profile with a mail account which is used for the private school business and the receptionist has access to that mail account, so you would not want the receptionist to see your personal emails.

I would approach this by creating 'User Accounts' on the computer. Thunderbird would work in all User Accounts. One standard User Account would be used by the recepionist which would have the profile with the business mail account email address.

The main 'Admin' User account, accessed by entering a password, would have your Profile and personal mail account for your personal emails. Then you can log in to your User Account, open Thunderbird and access/download your emails whenever you wish. Exiting Thunderbird and your User Account when finished. The receptionist would not get access without knowing your User Account password.

Alternatively, if using the same User Account: If you created another profile and added a new existing mail account for your personal email address, then after 1800hours, you could exit the profile used for the business account and open the profile containing your personal email account to download emails. Providing you close that profile and open the business profile prior to 0900hrs, then it would work as expected. If you are using the same User Account, then it is possible, if the receptionist knows how, to open your profile and read emails. The Thunderbird Password Manager could be used to protect access to your mail account password, but not stop the reading of downloaded emails. Hence why it is better to use 'User Accounts' as described in first option.

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All Replies (7)

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This is a support forum for Firefox. You will have to contact your e-mail provider for help.

Some providers have a way to "forward" incoming mail, say on vacation.

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Yes, I understand that. I got to this forum by looking for help with Mozilla Thunderbird and then I just assumed that this forum was devoted to Thunderbird.

So, my company uses Mozilla Thunderbird. Any advice now?

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moved to the Thunderbird support queue from Firefox support

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FredMcD said

Some providers have a way to "forward" incoming mail, say on vacation.
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I understand that. I need to set it up so it only does that during specific times of day, not all the time like a 'vacation' forwarding would.

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Chosen Solution

I presume you have one computer with Thunderbird installed. I presume you have a Profile with a mail account which is used for the private school business and the receptionist has access to that mail account, so you would not want the receptionist to see your personal emails.

I would approach this by creating 'User Accounts' on the computer. Thunderbird would work in all User Accounts. One standard User Account would be used by the recepionist which would have the profile with the business mail account email address.

The main 'Admin' User account, accessed by entering a password, would have your Profile and personal mail account for your personal emails. Then you can log in to your User Account, open Thunderbird and access/download your emails whenever you wish. Exiting Thunderbird and your User Account when finished. The receptionist would not get access without knowing your User Account password.

Alternatively, if using the same User Account: If you created another profile and added a new existing mail account for your personal email address, then after 1800hours, you could exit the profile used for the business account and open the profile containing your personal email account to download emails. Providing you close that profile and open the business profile prior to 0900hrs, then it would work as expected. If you are using the same User Account, then it is possible, if the receptionist knows how, to open your profile and read emails. The Thunderbird Password Manager could be used to protect access to your mail account password, but not stop the reading of downloaded emails. Hence why it is better to use 'User Accounts' as described in first option.

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I'm not going to be in the office between 1800 and 0900. Working on the same computer doesn't really help.

I need to have an email forwarding method, like if someone were away on vacation, were it starts and stops working coinciding with the receptionist's working hours. When she leaves the office at 1800, it turns on, when she starts at 0900, it turns off. This way, if there is an urgent matter, I will be informed of it immediately.

I can do it so that she has to turn the email forwarding on and off as her first and last task of the day, but I would rather do it automatically.