A mailing list is used to easily send mail to a group of contacts. Any contact in an address book which has a valid email address can be placed in a mailing list. __TOC__ = Create a mailing list = #Open the Address Book tab. #Click on "Create a new mailing list" icon, which is to the right of {button New Contact}. #Enter a suitable name for the mailing list. #Close the mailing list window by clicking {button OK}. = Edit a mailing list = There are two ways to populate or edit a mailing list: == Manually enter the email addresses of your contacts == #Open the Address Book tab. #Select on a mailing list and click on {button Edit}, or right+click on a mailing list and pick {menu Edit}. #Type one contact per line. #Click {button OK} when finished. #;<br>(You cannot sort email addresses in this list in this window. They will appear in the order added.) == Drag addresses into the mailing list == #Open the Address Book tab. #Select an address book. #Select a mailing list in the left panel. #Select contacts in the same address book: #*To select various contacts: Hold down the {for win,linux}{key Ctrl}{/for}{for mac}{key Command}{/for} key and left click on the contacts. #*To select a block: Select the first contact, hold down the {key Shift} key and select the last contact. #Left click and hold down on the selected highlighted contacts to grab. #Drag the contacts to the left and hover over the mailing list. #Release the mouse button to drop contacts into the mailing list. The image below shows an example of a new mailing list called 'Test'. It is a mailing list in the Personal Address Book. [[Image:Mailing List add contacts]] = Create email using a mailing list = There are two methods producing different results. =='''Via the Address Book'''== #Open the Address Book tab. #Click on an Address Book. #Select the mailing list in the list of contacts. #Click the {menu Write} button. This will open a new Write message window, and each contact in the mailing list will appear in a separate To field. This allows you to remove a name, if desired. <br> You may also need to manually select {button Bcc} for each email address, as your contacts may not want you to distribute their email address.<br> Enter the Subject; Compose the email and click {button Send}. =='''Via a new Write message'''== On the Mail Toolbar, locate the 'Write' button. #Click the {menu Write} button. #;A new Write message window will open, and on the left side there should be the 'Contacts Sidebar'. <br> #*If you cannot see the Contacts Sidebar, you need to enable it.<br> #**Click {menu View} > {menu Contacts Sidebar} or use the {key F9} key to toggle the view. #Select the address book containing the mailing list. #Select the mailing list. #Click the {button Add to Bcc} button or another option. [[Image:Mailing Lists]] This will add the mailing list as the mailing list name. You cannot see individual contacts. This saves you from needing to change eg. To to Bcc, but you cannot edit any names from that email using this method.<br> Enter the Subject; Compose the email and click {button Send}. = How to add two contacts who use the same email address = As an example: <br> In your address book you have two people with the same email address. <br> a) Bob Smith has email address: thesmiths @ domain. <br> b) Jan Smith has email address: thesmiths @ domain. <br> These two people are perfectly OK in an address book, but to get them into a mailing list will not work using the conventional method. So do the following to get them into the mailing list. In the Address Book, select one of the people and edit their email address. In the example I put a letter A in the front. <br> Jan Smith has the email address Athesmiths @ domain. Now move both people to the mailing list. As the email addresses are not the same, they will both move to the mailing list. Once in the mailing list, select the mailing list and double click Jan Smith to edit the email address by removing the 'A'. Click {button OK} when finished. Now you should have two people sharing the same email address in the mailing list, and if you go back and check the address Book entries, you will find them correct.

A mailing list is used to easily send mail to a group of contacts. Any contact in an address book which has a valid email address can be placed in a mailing list.

Create a mailing list

1. Open the Address Book tab.
2. Click on "Create a new mailing list" icon, which is to the right of New Contact.
3. Enter a suitable name for the mailing list.
4. Close the mailing list window by clicking OK.

Edit a mailing list

There are two ways to populate or edit a mailing list:

Manually enter the email addresses of your contacts

1. Open the Address Book tab.
2. Select on a mailing list and click on Edit, or right+click on a mailing list and pick Edit.
3. Type one contact per line.
4. Click OK when finished.

   
   (You cannot sort email addresses in this list in this window. They will appear in the order added.)

Drag addresses into the mailing list

1. Open the Address Book tab.
2. Select an address book.
3. Select a mailing list in the left panel.
4. Select contacts in the same address book:
   • To select various contacts: Hold down the CtrlCommand key and left click on the contacts.
   • To select a block: Select the first contact, hold down the Shift key and select the last contact.
5. Left click and hold down on the selected highlighted contacts to grab.
6. Drag the contacts to the left and hover over the mailing list.
7. Release the mouse button to drop contacts into the mailing list.

The image below shows an example of a new mailing list called 'Test'. It is a mailing list in the Personal Address Book.

Create email using a mailing list

There are two methods producing different results.

Via the Address Book

1. Open the Address Book tab.
2. Click on an Address Book.
3. Select the mailing list in the list of contacts.
4. Click the Write button.

This will open a new Write message window, and each contact in the mailing list will appear in a separate To field. This allows you to remove a name, if desired.
You may also need to manually select Bcc for each email address, as your contacts may not want you to distribute their email address.
Enter the Subject; Compose the email and click Send.

Via a new Write message

On the Mail Toolbar, locate the 'Write' button.

1. Click the Write button.

   A new Write message window will open, and on the left side there should be the 'Contacts Sidebar'.
   

   • If you cannot see the Contacts Sidebar, you need to enable it.
     
     • Click View > Contacts Sidebar or use the F9 key to toggle the view.
2. Select the address book containing the mailing list.
3. Select the mailing list.
4. Click the Add to Bcc button or another option.

This will add the mailing list as the mailing list name. You cannot see individual contacts. This saves you from needing to change eg. To to Bcc, but you cannot edit any names from that email using this method.
Enter the Subject; Compose the email and click Send.

How to add two contacts who use the same email address

As an example:
In your address book you have two people with the same email address.
a) Bob Smith has email address: thesmiths @ domain.
b) Jan Smith has email address: thesmiths @ domain.

These two people are perfectly OK in an address book, but to get them into a mailing list will not work using the conventional method. So do the following to get them into the mailing list.

In the Address Book, select one of the people and edit their email address. In the example I put a letter A in the front.
Jan Smith has the email address Athesmiths @ domain.

Now move both people to the mailing list. As the email addresses are not the same, they will both move to the mailing list. Once in the mailing list, select the mailing list and double click Jan Smith to edit the email address by removing the 'A'. Click OK when finished.

Now you should have two people sharing the same email address in the mailing list, and if you go back and check the address Book entries, you will find them correct.