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Create Message Filter Based on Address Book Fields

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I put a notation in the DISPLAY NAME of the address book for people. For example, if Fred is part of the Lawn Club, then his display name is "Fred Jones (Lawn Club)". I would like to create a filter to look for "(Lawn Club)" in the DISPLAY name of the address book to move the email to the Lawn Club folder. I'm trying to avoid having to enter everyone's email address in the filter.

Alternatively, being able to filter based on being in a distribution list would accomplish the same thing.

Thanks

I put a notation in the DISPLAY NAME of the address book for people. For example, if Fred is part of the Lawn Club, then his display name is "Fred Jones (Lawn Club)". I would like to create a filter to look for "(Lawn Club)" in the DISPLAY name of the address book to move the email to the Lawn Club folder. I'm trying to avoid having to enter everyone's email address in the filter. Alternatively, being able to filter based on being in a distribution list would accomplish the same thing. Thanks
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sfhowes
  • Top 10 Contributor
1642 solutions 7894 answers

A filter rule can be based on whether a sender (From) or recipient (To) is or isn't in a specified address book (see picture). The same rules can be applied in Classic Search (Ctrl+Shift+F).

A filter rule can be based on whether a sender (From) or recipient (To) is or isn't in a specified address book (see picture). The same rules can be applied in Classic Search (Ctrl+Shift+F).
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Question owner

Thanks sfhowes but I'm lookling to create a filter based on address book content which is not in the email header or body.

Thanks sfhowes but I'm lookling to create a filter based on address book content which is not in the email header or body.
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sfhowes
  • Top 10 Contributor
1642 solutions 7894 answers

You can search an address book based on the kind of content in Address Book, from Edit/Find/Search addresses, but you can't filter or search mail based on those same criteria. Your best bet is probably to create address books such as Lawn Club and populate them with the relevant contacts. This would be a lot better than labelling the Display field or some other field, especially if a contact belongs to multiple 'clubs'. Address books can be created from File/New/Address Book..., and contacts can exist in multiple address books. Move contacts between address books by drag and drop, or hold Ctrl while dragging to Copy instead of Move.

Once you've reorganized your contacts, the mail filtering will work as above, plus it will be easier to send a message to all club members at once.

You can search an address book based on the kind of content in Address Book, from Edit/Find/Search addresses, but you can't filter or search mail based on those same criteria. Your best bet is probably to create address books such as Lawn Club and populate them with the relevant contacts. This would be a lot better than labelling the Display field or some other field, especially if a contact belongs to multiple 'clubs'. Address books can be created from File/New/Address Book..., and contacts can exist in multiple address books. Move contacts between address books by drag and drop, or hold Ctrl while dragging to Copy instead of Move. Once you've reorganized your contacts, the mail filtering will work as above, plus it will be easier to send a message to all club members at once.
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Question owner

That's a creative idea sfhowes. I think it would work except I use Google Contacts for my addresses so I have access to them from all my devices. Creating a new address book in Thunderbird does not help me on my MAC and IOS devices.

That's a creative idea sfhowes. I think it would work except I use Google Contacts for my addresses so I have access to them from all my devices. Creating a new address book in Thunderbird does not help me on my MAC and IOS devices.
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sfhowes
  • Top 10 Contributor
1642 solutions 7894 answers

I think with the gContactSync add-on you can synchronize Contacts with TB address books. TbSync works with other types of providers.

I think with the [https://addons.thunderbird.net/en-us/thunderbird/addon/gcontactsync/ gContactSync] add-on you can synchronize Contacts with TB address books. [https://addons.thunderbird.net/en-us/thunderbird/addon/tbsync/ TbSync] works with other types of providers.
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Question owner

sfhowes, I realized that the only place I needed the addresses for filing was my main PC. I used your idea and create a duplicate Address Book to filter on. The names and emails are fairly static. Thank for the solution

sfhowes, I realized that the only place I needed the addresses for filing was my main PC. I used your idea and create a duplicate Address Book to filter on. The names and emails are fairly static. Thank for the solution
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